Job summary
We are looking for an experienced and motivated Talent Acquisition Administrator to provide essential coordination and administrative support to the Talent Acquisition Manager, ensuring the smooth running of recruitment processes and related People operations as we approach our next exciting period of growth to help deliver our plans.
As a key member of our team, this role involves managing documentation, scheduling, data entry, candidate communication, and general administration. It requires exceptional organisational skills, attention to detail, and the ability to work efficiently in a fast paced, confidential environment.
This role is temporary with a proposed end date of December 2026, although there is potential for this to be extended. We see this as being full time but we are happy to consider part time or flexible working. Ideally, we would like this role to be based in Edinburgh on a hybrid basis, to allow for regular interaction with the teams responsible for Product Management, Customer delivery and operations, Finance, Business Development and Sales and Marketing.
What you will do
As a member of the People & Workplace team, reporting to the Talent Acquisition Manager, your key responsibilities would be:
- Schedule interviews, assessments, and meetings with candidates and hiring managers.
- Manage candidate communication, including sending invitations, confirmations, and follow-up messages.
- Maintain and update the applicant tracking system with accurate candidate information.
- Assist with drafting and posting job advertisements across various platforms.
- Support the TA Manager with proactive talent pipeline building (e.g., managing talent pools, organising recruitment events, arranging networking sessions).
- Prepare paperwork for offers, contracts, and onboarding where required.
- Prepare reports, presentations, and documentation relating to recruitment activity and metrics.
- Support the coordination of the annual salary benchmarking process (e.g., data collation and file organisation).
- Maintain a well organised digital filing system for recruitment documentation.
- Ensure timely, professional, and positive communication with all candidates and internal stakeholders.
- Support hiring managers by providing guidance on scheduling, documentation requirements, and process steps.
- Act as a friendly and reliable point of contact for candidates throughout the recruitment journey.
Essential skills & experience
We see experience with the following as essential to the job:
- Previous recruitment administrative experience in a fast‑paced environment.
- Strong organisational skills and the ability to manage multiple competing priorities.
- Proficiency using Microsoft Office (Word, Excel, Outlook, Teams).
Personal skills
We’re especially looking for someone who has:
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to handle confidential information with discretion.
- Professional, approachable, and proactive working style.
Desirable skills & experience
We think that the following skills would definitely be valuable in this role:
- Experience supporting recruitment, HR, or people‑related functions.
- Familiarity with applicant tracking systems or HR software.
- Interest in recruitment, talent acquisition, or people operations.
What we can offer you
- A competitive salary in the range of £25k-£30k depending on experience, with regular reviews.
- A fantastic opportunity to join a growing, innovative, employee-centred business pushing boundaries in the space industry.
- Flexible hours and hybrid working, enabling you to create your ideal work life balance.
- 36 days paid holiday per annum.
- 6% employer pension contribution.
- Enhanced Company Sick Pay and Long-Term Sickness cover.
- A Health Cash Plan to cover costs such as dental, physio and optical.
- Life Assurance cover (x4 salary).
- As a member of the Bright Ascension team you would have a stake in the business through our Employee Benefit Trust.
- Enhanced maternity, paternity and adoption pay.
- Opportunities for international travel for exhibitions and trade shows.
- Investment in you and your skill development and the opportunity to attend relevant events and conferences to aid career / skill development.
- Company events and regular activities for social engagement and team building.
- An open, supportive, inclusive environment where you can explore your ideas and make a big difference to the product and business.
About Bright Ascension
We are a fast growing, innovative company changing the way that software is developed in the space industry. With customers across the world, ranging from universities and space agencies, to commercial organisations and start-ups, our core technologies enable our customers to develop and operate space-based systems and services faster, more cost effectively and more reliably.
Innovation is at the heart of what we do and it is our team which drives that innovation; this is reflected in our commitment to employee ownership, which gives all of us a voice, and a stake, in our current and future success. With offices in Dundee, Edinburgh and Bristol we now have more than 50 members of staff and plans to expand significantly over the next 12 months. We are at a very exciting time in our ambitious growth plans and have fantastic opportunities for talented individuals to join our team.
Our Values
We worked together to identify and shape the values that underpin everything we do, our actions, our vision and all things Bright Ascension.
Passion & Innovation
Enjoy what you do and have fun. Be curious and be fearless. Unconventional ideas and passion are the paths to true innovation.
Teamwork & Collaboration
Sharing knowledge helps the team thrive. Start a dialogue and win through teamwork. Success comes through collaboration and support.
Respect & Integrity
Recognise differences and accept opinions. Integrity, respect and high standards create unbreakable trust and builds reputation.
Full job specification Talent Acquisition Administrator